The Jobkeeper payment period commenced from Monday 30 March
2020 and will apply for 13 full fortnights until Sunday 27 September 2020. The
ATO will reimburse participating employers monthly in arrears $1,500 for each
full fortnight per eligible employee paid by the employer.
Regardless of the frequency of regular pay cycles or out of
cycle pay periods, or the pay period start and end dates, the $1,500 per
fortnight applies to the paydays (payment date) within the defined fortnights
and from which fixed fortnight the payment applies. Special rules apply for
payments within the month of April and for employees receiving monthly pay.
Employers will be required to notify the ATO of all eligible
employees for which they wish to claim the JobKeeper payment after the last day
of the last full fortnight in the calendar month. Employers will also be
required to complete a monthly declaration online.
- EntireHR - STP – Notify ATO of eligible
employees using STP Process.
- Eligible employers must pay their eligible
employees at least $1,500 per fortnight for paydays on or after 30 March.
- For payroll cycles, pay the $1,500 for each
fixed JobKeeper fortnightly period where:
· Weekly pays - $1,500 across the paydays within each JobKeeper fortnight period,
including any out of cycle payments. Example: if weekly payday is on
Wednesdays, then there are 2 paydays (1/4 and 8/4) within Fortnight 01, so
total pay per eligible employee must be at least $1,500 for those 2 pays. It
may be evenly split ($750/pay) or the second pay must make up at least the
total $1,500 ($400 then $1,100)
· Fortnightly pays - $1,500 for the paydays within each JobKeeper fortnight
period, including any out of cycle payments.
Frequently asked Questions
Q1. We would like to setup a separate Jobkeeper allowance
for the working members as compare to the members who are not working but
eligible for the Jobkeeper payment. The reason to do this because we would like
to pay Superannuation on the top-up payment to the working members only.
A1. Unfortunately, you will have to setup a Jobkeeper
allowance with a description “JOBKEEPER-TOPUP” for ATO to process your Jobkeeper
payment claims without any delays. STP process could not allow multiple
allowances with same description during submission so it is must to setup a
single allowance code with Superannuation ticked as Yes or No for all members
eligible for the top-up payment.
Q2. Can I process separate payroll run in EntireHR
for the Jobkeeper payment eligible members?
A2. Yes, you can process the separate payroll run for
the Jobkeeper eligible members if the week ending date of payroll run is before
the Superannuation cut off date for the month.
For Example: Superannuation Cut-off Date is 26th April
Case 1: Payroll Week Ending Date is 19th April.
In this case, it is fine to process the Jobkeeper payroll
run having any other week ending date if the selected date is before the
Superannuation Cut-off date.
Case 2: Payroll Week Ending Date is 26th April.
In this case, it is must to process the Jobkeeper week
ending payroll run at the same time along with normal payroll run. If you
choose a date after 26th April, then system will not be able to
cut-off the April month superannuation for these members.
Q3. What is the best report to get the list of
Members who have worked within the selected period to be able to provide us
Member Name, Employee ID & Gross Income?
A3. Payroll History Report in the EntireHR Finance
system will produce you the above-mentioned data. It is accessible under
Reports -> Payroll -> Payroll History Report -> Summary -> Export
Q4. Do I have to pay Superannuation on the Jobkeeper
A4. No, you are not required to pay superannuation on
the top-up amount.
Q5. Does the payroll tax is applicable on the
A5. Payroll Tax is state base which is different as
per State. We recommend to please contact the department for more information
but to our knowledge these are the states have declared exemption from payroll
tax: South Australia, Western Australia
Q6. What you cannot do?
A6. You cannot claim the JobKeeper payment on behalf of employees who were
not paid at least $1,500 (before tax) during each JobKeeper payment period.
claim the JobKeeper payment in advance. The JobKeeper payment is a
reimbursement from us to an employer in arrears, and cannot be paid in advance
in any circumstances.
Q7. What is the recommended approach to setup Jobkeeper process within
EntireHR for members who are entitled for the full $1500 per fortnight?
A7. Every business is different with its own requirements, so it completely
a choice of each individual business to setup Jobkeeper payment according to
ATO requirements. We recommend the below setup process to setup Jobkeeper
payments within EntireHR: -
Step 1: Setup a new Client by the name “JOBKEEPER” as ADMIN AND SERVICE
Step 2: Setup a new Rate Table by the name “JOBKEEPER”. You can setup a $0 rate
for the combination of Qual + Pay Level + Shift Type + Shift Period.
Step 3: Update Finance settings of the client to do the below:-
- Attach Rate Table “Jobkeeper”
- Payroll Tax Exempt or non-exempt depends on the State requirement.
Step 4: Create a dummy shift for a client “JOBKEEPER” of 1 hour for each member
per fortnight. For Example: if you are processing fortnight 30/03/2020 –
12/04/2020 payment then create a shift for any day within this period say every
Friday per fortnight.
Step 5: Setup additions of Jobkeeper allowances as per ATO requirements for
each Jobkeeper member under Members Module -> Additions and Deductions. For
more information, please refer the help manual details mentioned on page 3
Step 6: Perform a Pay run every fortnight instead of weekly for all Jobkeeper
eligible members getting paid the full $1500 amount or top-up amount. PLEASE
NOTE: Income tax calculations vary for the weekly or fortnightly pay run, so we
recommend changing the Pay frequency of all these Jobkeeper Members from weekly
to fortnightly “under Members – Obligations Tab” before generating payslips or
manually update the tax amount.
Step 7: Report to ATO via STP immediately after the completion of pay run.
Q8. How does
the system is handling Part Superannuation by following the recommended
A8. If you
addition as Super Exempted, then system will calculate superannuation
amount only on the shift amount worked by the member but will exempt super
calculation on the “Jobkeeper-topup” addition amount.
Q9. How do I report to ATO about a member who is on JOBKEEPER Payment but
has earned more than $1500 for a fortnight?
A9. To be able to mark to ATO in that fortnight, Include the “JOBKEEPER-TOPUP”
amount as $0.01. This tells to ATO via STP that a person is still eligible for
the Jobkeeper payment in that fortnight.